Please direct all questions about careers at Otter Energy to jobs@nullotterenergy.com

Executive Assistant

Belleville, ON
Temporarily remote
Full-time, Permanent

Otter Energy is one of Ontario’s largest and most established solar energy companies, with its roots in solar project construction and maintenance. Since its founding in 2009, Otter has grown into a full-service solar provider and has expanded its services to include project development and financing. Otter is seeking an Executive Assistant who is passionate about energy and sustainability.

This is an incredible opportunity for someone who wants to utilize their skills while advancing their career in the solar industry. As an Executive Assistant, you will be integral to the success of the company. Otter is committed to investing time and resources in developing skills and experience in order to help employees advance to more senior positions within the company.

JOB SUMMARY:

The Executive Assistant will be supporting the President and the senior management team. This is a fast-paced role with a lot of opportunities to excel and learn new skills.

KEY DUTIES & RESPONSIBILITIES:

  • Fielding calls and email inquiries as well as online chats
  • Calendar Management
  • Scheduling meetings, including calls & virtual meetings
  • Ordering supplies and general office organization
  • Booking accommodations as required
  • Following up with clients, including purchasing & sending gifts to clients
  • Issuing invoices and ensuring timely payment
  • Following up on past due accounts
  • Issuing payments to vendors & suppliers
  • Filing Ministry of Labor notices; ensuring all permits are pulled
  • Ordering company apparel
  • Ordering equipment for various worksites
  • Vendor management
  • Applying for grants
  • Assisting with the creation of business plans
  • Basic bookkeeping & financial statement management
  • Assist with managing the quarterly marketing budget and monthly reporting
  • Social media channel posting and reporting as required
  • Managing advertising and related billing, contracts, etc
  • Delivering documents/permits to job sites as required
  • All other duties as assigned

SKILLS:

  • Outstanding organizational and time management skills
  • Excellent verbal and written communications skills
  • Discretion and confidentiality are a must
  • Ability to efficiently handle a variety of situations and tasks
  • Extremely detail-oriented
  • Excellent MS Office knowledge, specifically Excel
  • Proficient with all G-Suite products
  • Proficient with QuickBooks Online
  • Take pride in doing quality work
  • Must be a self-starter, self-motivated, and willing to learn and follow instruction
  • Ability to have fun while staying focused on completing your tasks

EDUCATION & EXPERIENCE:

  • College Diploma/University Degree
  • 3-5 years experience as an EA, preferably in the construction industry
  • Valid Ontario driver’s license & vehicle is required
  • Accounting or Business Management background is an asset

Job Types: Full-time, Permanent

Salary: $50,000.00 per year

Schedule: 

  • 8 hour shift
  • Day shift
  • Monday to Friday

Experience:

  • Executive Assistant: 3 years (Preferred)
  • Construction Admin: 1 year (Preferred)

Licence/Certification:

  • Driver’s License (Preferred)

Work remotely:

  • Temporarily due to COVID-19

COVID-19 precaution(s):

  • Remote interview process

Apply Now